Are you an Executive Administrative Assistant who is looking to join one of the top companies within the Material Handling Industry?

Are you looking to further your career and grow?

Do you have experience with supporting high-level company executives?

If you answered yes to those three questions, then apply today!

Acara Solutions is seeking highly qualified candidates to work Hybrid with our client in Carrollton, TX. Interested?

Here's what you'd do:

• This position will play a critical role in supporting all the administrative needs of the executive team.
• Responsibilities will span a wide range of key tasks - managing multiple calendars, supporting audit administrative functions, assisting HR with new hire orientation, general filing, and pulling together professional presentations.
• Support multiple executive leaders with administrative-related responsibilities.
• Heavy Outlook calendar management.
• Manage multiple calendars for leaders.
• Scheduling, travel booking, and related activities.
• PowerPoint document preparation.
• Prepares/modifies documents including correspondence, reports, presentations, and emails.
• Facilitate Teams and other meetings, including agenda and content development.
• Taking detailed meeting minutes, assigning related tasks, and scheduling follow-up.
• Support clients remotely primarily via Teams and be on camera.
• Support administrative duties for the HR team while maintaining the highest level of confidentiality.
• Set up and manage meetings.
• Ensure all logistics are handled including but not limited to ordering meals, booking conference rooms, or external locations.
• Support our Technology team with SOC admin-related tasks - storing documents and taking minutes for SOC 2, tracking, and following up with security training - SOC1/SOC 2, and digital storage of documents.
• Lead or support company events like volunteering, team building, and social gatherings.
• Receive and sort all company mail at our office facilities 1 - 2 times per week.
• Send to appropriate contacts via FedEx or other mail.
• Expense and reimbursement management.
• Research and compile data/findings as requested.
• Special projects as assigned.

Here's what you'll get:

Pay: $24.00 - $28.85 / hr.

Hours: 40 hrs/Week

Length: Contract to hire (6 Months)

Sound like a good fit?

APPLY TODAY

About Acara Solutions

Acara is a premier provider of recruiting and workforce solutions-we help companies compete for talent. With a legacy of experience in a variety of industries around the world, we partner with clients, listen to their needs, and customize visionary talent solutions that drive desired business outcomes. We leverage decades of experience to deliver contingent staffing, direct placement, executive search, and workforce services worldwide.

• High School Diploma or GED
• Minimum of 3 years experience in supporting high-level company executives.
• Minimum 3 years of administrative experience

• Possess high-level communication and interpersonal skills and be able to manage multiple priorities within assigned deadlines.
• Excellent communication and interpersonal skills.
• Advanced proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word, Teams).
• Organizational and time management skills.
• Detail-oriented and keen attention to accuracy.
• Ability to analyze and problem-solve.
• Creativity.
• Ability to maintain confidentiality and handle sensitive information.
• Have reliable internet connectivity.
• Team player.

Additional Information:

• Upon offer of employment, the individual will be subject to a background check and a drug screen.
• Ability to walk around and move items as needed when in the office - setting up meeting rooms, meals, and such.
• This role needs long periods of viewing a computer screen, working on a keyboard, and talking to various individuals.
• Ability to support during regular daytime business hours with flexibility to occasionally support during non-business hours as needed.
• In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.