This position provides life/work balance with a 40-hour, typical work week. Evening, weekend, and holiday hours may be required as needed. On-campus work is required. Must be authorized to work in the United States on a full-time basis for any employer without sponsorship.

This position is fixed-term and expected to be funded for five years from the hire date.

Join Liberal Arts Instructional Technology Services (), a unique service department dedicated to creating, maintaining, and promoting technology within the College of Liberal Arts at The University of Texas at Austin.

UT Austin offers a competitive benefits package () that includes:

• 100% employer-paid basic medical coverage for employee

• Optional medical insurance for employee's dependents - up to 50% employer-paid

• Optional dental, vision, and term life insurance for employees and dependents

• Paid holiday time off each year; state legislature determines the number of holidays

• 12 days of paid vacation time off per year for new employees

• 12 days of paid sick leave per year

• Matching contribution to Teacher Retirement System (TRS)

• Staff Tuition Assistance Program

• Access to Recreation & Health Facilities

This position will be part of the LAITS Facilities Management team which is a small group responsible for creating and maintaining first class academic, research, and shared facilities within the College of Liberal Arts. Members often work independently with minimal supervision, while still cultivating a strong sense of team cohesion and cooperation. Team members are responsible for initiating and owning projects on behalf of end-users and may be called upon to receive existing projects when necessary to help balance workloads among the team.

This position will be responsible for managing and directing small projects for the College of Liberal Arts as assigned by the LAITS Facilities Director, and as requested by departments. The position will work closely with project teams, consultants, vendors, and end-users to coordinate building plans, furniture, and technical needs. The position will coordinate projects in multiple buildings on-campus and assist the LAITS Facilities team with project management, including renovations, moves, and other facilities needs for the College's buildings. The position will assist with facilities management as needed, including building and facility access, managing routine maintenance and repairs, assist with security and safety issues, emergency planning, building occupant training, facility usage tracking, room scheduling, and building-wide communications.

• Assist immediate supervisor and Facilities Director by managing simultaneous renovation and construction projects of varying sizes with unique teams and priorities. Establish project goals, participate in technical reviews, balance project requirements, budget, and meet deadlines. Effectively manage the efforts of others without possessing supervisory authority.
• Represent and serve as liaison for the College of Liberal Arts during facilities projects that may involve multiple college units and university entities. Provide all levels of coordination and support to ensure successful outcomes for projects and college priorities.
• Assist colleagues with other departmental programs and initiatives (e.g., research support, inventory, media services, and technology integration).
• Support the academic and research needs of the College through facilities management. Support may include managing inter- and intra- departmental moves, providing facility access, routine maintenance and repairs, classroom support, tracking facility usage and room assignments, responding to security and safety issues, and clear communication with departments and colleagues.
• Support facilities group that coordinates and oversees the use and maintenance of communal spaces, including general purpose classrooms, conference centers, meeting rooms, and lounges.
• Assist in the development and maintenance of team standards, tools, and best practices. Facilitate team self-organization and self-management, rather than traditional command-control/directed styles. Encourage an environment where the team drives progress and feels ownership for its success, while also facilitating discussion and resolving conflict. Develop training programs, documents, and materials.

• Skills comparable to two years of experience supporting or assisting with deadline driven projects.
• Demonstrated ability to communicate effectively with stakeholders with differing project requirements and communication styles.
• Demonstrated ability to communicate effectively verbally or through written communications.
• Demonstrated ability to indirectly manage or supervise the work progress of others.
• Demonstrated ability to collaborate with cross-functional teams.
• Demonstrated ability to communicate and coordinate with vendors.
• Familiarity with Microsoft Office Suite, instant messaging platforms, and video-conferencing tools.

Relevant education and experience may be substituted as appropriate.

• Bachelor's degree.
• 2 years of work experience assisting with deadline driven project-based work.
• 1 year of work experience in a university setting, with a demonstrable understanding of the confines of the academic calendar.
• Work experience related to construction/renovation planning.
• Work experience coordinating office moves.
• Work experience managing or indirectly supervising the work progress of others.
• Work experience with project management tools such as Microsoft Project, Airtable, Trello, or Monday.
• Experience navigating large data sets through a functional database application such as Microsoft Excel, Google Sheets, or Airtable.
• Work experience with asset management such as inventory.
• Work experience with room scheduling.

$50,000+ depending on qualifications

Environmental Demands:

• May work in extreme temperatures.
• May work in environments such as active construction sites that require wearing personal protective equipment.
• May work around standard office conditions.
• May work around electrical and mechanical hazards.
• May work in shared work spaces with frequent interruptions.
• May work on multiple projects concurrently, under pressure of rigid deadlines and time limitations.
  

Physical Tasks:

• Repetitive use of a keyboard at a workstation.
• Use of manual dexterity.
• Climbing of stairs.
• Climbing of ladders.
• Lifting and moving.
• Occasional use of hand-truck or dolly to move small pieces of furniture and packages.
• Occasional use of cleaning solutions and tools.

Overtime, evening, weekend, and holiday work may be required as needs demand.

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.